Scanning Personal Document Collections in Oxfordshire UK

Archiving and Scanning Digitisation at Oxford Duplication Centre

Personal Document Collections Scanning and Digitisation Services

Scanning and Caring for Private and Family Collections

audio transfer | video transfer  | motion film transfer  | photographic film transfer  | book transfer  | document transfer 

Many clients have collections which are personally significant materials. These may include diaries and letters handed down through generations or photographs of significant life events or even a set of old tickets stubs. These paper-based collections deteriorate over time, but making small changes in storage and handling can have a huge impact on the lifespan of the materials.

The best protection for your private collections of books, diaries, papers, photographs, and prints is to have your archives digitised into easy to access digital formats.

Scanning Your Personal Collections - Digital Preservation

Output formats to TIFF, JPEG or PDF in either 300-600 dpi
for paper based documents, photographs and media.
SIZE FORMAT DPI 1+ 10+ 25+ 50+ 100+ 250+ 500+ 1000+
Upto A3 TIFF/JPEG/PDF 600 4.00 2.00 1.00 0.95 0.85 0.75 0.65 0.55
Upto A2 TIFF/JPEG/PDF 600 6.00 3.00 1.50 1.25 1.05 0.95 0.85 0.75
Upto A1 TIFF/JPEG/PDF 600 8.00 4.00 2.00 1.50 1.25 1.05 0.95 0.85
All documents are scanned to the required output format suitable to the media.
Each image is cropped and Adobe Archive Enhanced in our digital suite
to produce high quality digital images.

Understanding what formats to have your archived scanned in can be confusing. Below is a list of common terms to support you.  Our archive team are very supportive and can guide you to the most appropriate format suitable to your budget

Contact cheryl@oxfordduplicationcentre.com 

  1. Bitonal: two-tone black and white scans, suitable for printed and handwritten text. 
  2. Grayscale: a palette of up to 256 gray tones, best for black and white photographs. Grayscale may capture music and handwriting details better than bitonal scans. 
  3. Color: a palette of 256 to thousands of color tones, used for photographs, maps, diagrams, illustrations and other documents. 
  4. Resolution: finely spaced detail, a measure of a sharpness of an image. 

Dots per inch (DPI) or pixels per inch (PPI): a measure of how many dots of color or shading are contained within one inch, which affects the image resolution. The more dots packed into an inch, the finer the image and the larger the file size. The terms DPI and PPI are often used interchangeably. 

In general, scanned documents and photos (4”X6” and 5”X7”) at 300 dpi/ppi. To enlarge 4”X6” and 5”X7” photos to 8”x10” or greater, we scan at 600 dpi.


Established in 2007 we have been scanning and archiving leading companies files into all formats of digital media to external drives and cloud options. Contact us on 01865 457000 to discuss your project.

  • Rare Photograph Scanning
  • Old Maps and Charts
  • Engineer Drawings
  • Plus Size Scanning
  • Large Document Scanning
  • Paper Records
  • Medium Format and Large Format Film
  • X-Rays and Transparencies
  • Local History Archiving

Our services are highly recommended in Oxfordshire, providing high quality precision photographic and document scanning solutions for all your digital media requirements. With our non destructive scanning solutions we can have your order scanned and returned. You will receive either TIFF, JPEG or PDF files dependant upon your media requirements. We offer resolutions from 150dpi upwards.

PAGES AND IMAGE ESTIMATOR
This is an estimation. What causes variations are the number of file folders, fasteners such as
binding clips, paperclip, staples, etc, and unwanted materials in the files such as glossy brochures.
GRAPHIC DESCRIPTION QUANTITY
TRANSFER OR BOX FILE AVE 1000 PAGES
LEVER ARCH FILE AVE 500 PAGES
FOOLSCAPE DOCUMENT FOLDER AVE 150 PAGES
LOOSE PAPER 150-180 PAGES PER INCH
COPY BOX
(17.5X9.75X11.5")
1800-2200 PAGES PER BOX
BANKER BOX
(16X10X12")
1800-2000 PAGES PER BOX
LATERAL FILING CABINET 5000-6000 PAGES PER BOX
4 DRAWER STANDARD FILING CABINET 2500 PAGES PER DRAWER
PHOTOGRAPHS 100-125 PER INCH
LINEAR FOOT 1800 PAGES PER LINEAR FOOT

OUR SERVICES WITHIN ARCHIVE SCANNING

Aperture Card Scanning Oxfordshire UK

Aperture Cards, Microfilm & Microfishe

Using specialist film scanning equipment we can capture images from roll or fiche film and convert them into digital formats of your choice. These are then easily accessible and managed ready for uploading or management.

Glass Plate Negative Scanning Oxfordshire UK

Glass Plate Negative Scanning

We are specialists the conversion of glass plate negatives. These stunning slides are fragile and require gentle handling and cleaning. Our equipment is perfect for this conversion ready for you to access the digital files.

Photograph Scanning Oxfordshire UK

Photograph Scanning

Our scanning services are fully supportive of converting photographs upto oversize A3 and beyond. Working with private clients, artists and archive centres we convert into your chosen digital files ready for easy access.

35mm Slide Scanning Oxfordshire

Slides & Negative Scanning

From family slide scanning to archive scanning, our company can support all your transfer requirements. From 1 units upwards. Restoration services are offered which can really enhance the overall finish of the images.

Document Scanning Oxfordshire UK

Document & Diary Scanning

Our company can provide superb options for document scanning upto oversize A3. Working with many companies in and around Oxfordshire we provide solutions for archiving all your paperwork into digital media.

Artwork Scanning in Oxforshire Large Printings

Artwork Scanning

Working with many artists and companies we can convert your artwork into digital formats ready for online presence. Capturing all the details our scanners are superb at support you with your digital media requirements.

Medium and Large Format Film Scanning Solutions Oxcfordshire UK

Transparencies & X-Ray Scanning

We can support you with all your oversized scanning requirements from large transparencies and X-Rays and much more.

Our offices are open to clients by appointment Monday to Friday 8am - 4pm

Our offices and large customer parking are located at the back of our premises, 29 Banbury Road, Kidlington OX5 1AQ, behind the large green building attached, opposite Benmead Road.

Contact Us 01865 457000 or email cheryl@oxfordduplicationcentre.com