Oxford Duplication understand that scanning and digitising backlogs of paper documents is an essential but time consuming task that can be easily achieved with a professional document scanning service. Our comprehensive solutions include everything from paper scanning services to microfilm, microfiche scanning, photographic film, large format scanning, book scanning, photo scanning, scanning of drawing including architectural, maps, newspapers, technical manuals and even paintings. We have extensive experience in converting files into different formats such as PDF, PDF/OCR (searchable content) , PDF/A, TIFF or JPEG files and more.
| Bulk Document Scanning | Financial & Student Records | Plans and Drawings |
| Book Scanning | Laboratory Books | Personal Records |
| Historical Archives | Index Cards | Fragile Documents | Large Formats & Maps |
| Image Conversion, Indexing & OCR | Microfilm | 16mm & 35mm | 35mm Aperture Cards |
Data Protection: ICO | NHS Digital | General Data Protection Regulation (GDPR) | Preparation Process
NHS & Healthcare | Pharmaceutical | Local Government | Libraries & Museums | Educational Sectors | Engineering & Nuclear | Heritage Trusts | Audio-Visual Production Houses | Automotive | Charities | Housing Associations | Private Archives | Consumer Clients
STATE OF THE ART CONVERSION FACILITIES IN OXFORD: With highly skilled technicians, working from our large conversion facility in Kidlington, 5 miles from the beautiful city of Oxford, we have extensive experience in helping companies digitise in all areas of archiving documents, microfilm, and more from 1 box to large archive collections and bulk scanning projects.
SCANNING AND CONVERTING ALL DOCUMENT TYPES: Our experienced team will carefully prepare your paper documents, of any size, removing first staples and other media prior to digitisation. We can provide on-demand, back file and on-going (daily, weekly, monthly) scanning services based on your specific requirements. Our scanners have the capacity to scan thousands of pages of paper daily, transferring information from a large bundle of paper to digital, typically as PDF, PDF/OCR, PDF/A, TIFF or JPEG files.
PDF/OCR (SEARCHABLE CONTENT) FOR ON-DEMAND RETRIEVAL: Once the documents are processed the output digital files will be high quality searchable PDFs with OCR (searchable content). As the process starts, paper documents are converted into digital formats for ease of storage, search, retrieval, and use. Scanning software with optical character recognition capabilities process the image files and pull out the required information.
INDEXING - TAKING IT ONE STEP FURTHER: Indexing software optimises text for search by identifying and categorising documents and applying further search criteria to obtain an accurate result. Our services will create and provide a full managed and independant index of your PDF document archive. This embeds an index of the words in the document. Utilising Adobe Acrobat you search the index of documents.
FILE DELIVERY OPTIONS: Once digitised, your digital files will be securely stored on our ShareFile Encrypted sever or in your local server, hard drive or own facility which will allow you to access and retrieve them and download securely.
Our professional logistics team will collect your documents within the UK and transport them safely to our offices. We can supply storage boxes and assist with packaging. We have a few vehicles, depending on the project, we might collect your order in our lovely A35 van!
With an experienced team of scanning technicians, we follow our stringent Preparation Process before digitising your documents. This involves removing staples and paper preparation before proceeding to the document scanners for accurate capture of images.
Our services support clients with the complete Adobe Acrobat PDF managed index of your documents into digital files. With fully searchable PDF document files, you can manage, retrieve and protect content in seconds and from any location.
Following the National Archive Standards, our quality assurance team reviews all scanned images ensuring 100% accuracy.
We have an impressive range of digitisation equipment to support all document projects and archives
Our Bookeye A1 Book Scanner offers high resolution planetary scanning for Formats up to DIN A1.
Combined with a motorised book cradle, integrated glass plate and LED illumination; the Bookeye scanner is ideal for capturing bound documents: books, valuable scripts, folders, drawings, plans and much more.
Our book scanning department holds 5 large scanners, perfect for digitising all manner of books, from corporate to fragile delicate books that require an extremely careful approach.
Our wide format scanners offer a flexible book cradle for digitisation projects. And with a 600dpi optical resolution these are ideal for Archival TIFF outputs or high quality PDF digital files.
In September 2022 we won The Cherwell Business Awards category. The entries were extremely high and we were absolutely thrilled to be recognised as a leading company worthy of this award.
This award recognises businesses in Cherwell, Oxfordshire, so the recognition highlights our professionalism to our clients in this sector.
