Document Scanning and Indexing Solutions | Oxford UK

motion & cine film | audio | video | optical |  photographic film | books | documents  | Scan on Demand | FAQs

We offer an award winning professional document scanning services to businesses and individuals  within the UK.  Our batch scanning department leads with an experienced profession team who specialise in document scanning, ensuring all types of documents are converted into high-quality PDF files.

Bulk Document Scanning Financial & Student Records  Plans and Drawings
Book Scanning  Laboratory Books Personal Records
Historical Archives | Index Cards Fragile Documents Large Formats & Maps
Image Conversion, Indexing & OCR Microfilm | 16mm & 35mm 35mm Aperture Cards
Fast Batch Scan Document Scanning Solutions in Oxford UK

Fast Batch Scanning Document Solutions to Online Outputs

Our comprehensive solutions include everything from paper scanning services to microfilm, microfiche scanning,  large format scanning, book scanning, photo scanning, scanning of drawing including architectural, maps, newspapers, technical manuals and even paintings.    We have extensive experience in converting digital files into formats such as PDF, PDF/OCR (searchable content) , PDF/A, TIFF or JPEG files and more.

Document Scanning Solutions in Oxford UK

Working in All Industry Sectors Digitising All Document Types

Data Protection: ICO | NHS Digital | General Data Protection Regulation (GDPR) | Preparation Process

 NHS & Healthcare | Pharmaceutical | Local Government | Libraries & Museums | Educational Sectors  | Engineering & Nuclear | Heritage Trusts | Audio-Visual Production Houses | Automotive | Charities | Housing Associations | Private Archives | Consumer Clients

STATE OF THE ART CONVERSION FACILITIES IN OXFORD:    With highly skilled technicians, working from our large conversion facility in Kidlington, 5 miles from the beautiful city of Oxford, we have extensive experience in helping companies digitise in all areas of archiving documents, microfilm, and more from 1 box to large archive collections and bulk scanning projects.

SCANNING AND CONVERTING ALL DOCUMENT TYPES: Our experienced team will carefully prepare your paper documents, of any size, removing first staples and other media prior to digitisation.  We can provide on-demand, back file and on-going (daily, weekly, monthly) scanning services based on your specific requirements.    Our scanners have the capacity to scan thousands of pages of paper daily, transferring information from a large bundle of paper to digital, typically as PDF, PDF/OCR, PDF/A, TIFF or JPEG files.  

PDF/OCR (SEARCHABLE CONTENT) FOR ON-DEMAND RETRIEVAL:  Once the documents are processed the output digital files will be high quality searchable PDFs with OCR (searchable content).  As the process starts, paper documents are converted into digital formats for ease of storage, search, retrieval, and use. Scanning software with optical character recognition capabilities process the image files and pull out the required information. 

INDEXING - TAKING IT ONE STEP FURTHER:  Indexing software optimises text for search by identifying and categorising documents and applying further search criteria to obtain an accurate result. Our services will create and provide a full managed and independant index of your PDF document archive.  This embeds an index of the words in the document.  Utilising Adobe Acrobat you search the index of documents.   

FILE DELIVERY OPTIONS:  Once digitised, your digital files will be securely stored on our ShareFile Encrypted sever or in your local server, hard drive or own facility which will allow you to access and retrieve them and download securely.

Document Scanning Services: Advantages Of Document Scanning

Documents in Storage for Scanning Oxford UK
Document Collections from ODC

Collections & Deliveries

Our professional logistics team will collect your documents within the UK and transport them safely to our offices. We can supply storage boxes and assist with packaging.  We have a few vehicles, depending on the project, we  might collect your order in our lovely A35 van!    

Document Preparation and Document Scanning

Preparation & Document Scanning

With an experienced team of scanning technicians, we follow our stringent  Preparation Process before digitising your documents.  This involves removing staples and paper preparation before proceeding to the document scanners for accurate capture of images.  

Optical Character Recognition for Document Scanning

PDF/OCR Indexing

Our services support clients with the complete  Adobe Acrobat PDF managed index of your documents into digital files.  With fully searchable PDF document files, you can manage, retrieve and protect content in seconds and from any location. 

Optical Character Recognition for Document Scanning

Quality Assurance

Following the National Archive Standards, our quality assurance team reviews all scanned images ensuring 100% accuracy. 

Document & Archive Equipment 

We have an impressive range of digitisation equipment to support all document projects and archives







Document Scanning in Oxfordshire UK

Bulk Document
Scanning

  • Upto A3 in Size
  • Batch Scanning
  • Short Orders
  • Large Orders 


Index Cards Document Scanning in Oxfordshire UK

Index Card
Scanning

  • All Sizes
  • Batch Scanning
  • Short Orders
  • Large Orders 


Book Scanning Services in Oxfordshire UK

Book
Scanning

  • Destructive
  • Non-Destructive
  • Journals
  • Notebooks


Engineer Plan Scanning Services in Oxfordshire UK

Oversize
Plans

  • Architectural
  • Construction
  • Engineer 
  • Large Plans


Large Map Scanning in Oxfordshire UK

Historical Map 
Scanning

  • Maps/Newspapers
  • Papers/Deeds
  • Parchment
  • Rare Books


Personal Document Collections Oxfordshire UK

Personal
Collections 

  • Letters
  • Historical Papers
  • Diaries
  • Photograph Albums


Heritage Artwork Scanning Services in Oxfordshire UK

Print 
Collections

  • Photographs
  • Fabrics
  • Watercolours
  • Manuscripts


Optical Character Recognition OCR in Oxfordshire UK

Image
Conversion

  • TIFF to JPEG 
  • TIFF to PDF
  • PDF to OCR
  • Comparison Reports


Optical Character Recognition OCR in Oxfordshire UK

OCR
Searchable

  • Archival 
  • Corporate
  • Searchable
  • Editable



Digitising Document and Books

Digitising Documents

Working with clients all over the UK, we digitise corporate, consumer and heritage document, book and map archives into suitable digital files for online use. 

Our Bookeye A1 Book Scanner offers high resolution planetary scanning for fragile delicate books and rare maps, parchment or materials  up to DIN A1+.   

Photographic Film Digitisation Services in Oxford UK

Digitising Photo Film

Our archive department is equipped with the leading photographic film and photograph machinery, ensuring consistent and high quality digitistion of all film type formats from 110mm to glass plate negatives.

Adhering to The National Archives Specifications, our  services are both leading and award winning, ensuring complete confidence. 

Broadcast Audio-Video Tape Digitisation in Oxford UK

Digitising Audio-Video 

Working with the leading AWS and Blackmagic conversion processors, our services incorporate every audio, video, vinyl and reel format in both open spool and closed tape formats. 

Digital file formats can support clients with Pro-ResHQ, 10-bit AVI,  MPEG4, AIFF, WAV, MP3, with most other options available upon request.       

Cherwell Business Awards Winner 2022

Cherwell Business Awards

September 2022 we won The Cherwell Micro Business Awards category.  Then in September 2023, we were thrilled to be one of the top 3 finalists for the Small Business Awards.

     Entries are extremely high so we were thrilled to be recognised as worthy of both these awards. 

Our offices are open Monday to Thursday 8am-4pm Friday 8am - 3pm

Our offices and large customer parking are located at the back of our premise, 29b Rear Part Banbury Road, Kidlington OX5 1AQ, behind the large green building attached, opposite Benmead Road.

Contact Us 01865 457000 or email cheryl@oxfordduplicationcentre.com